POSITION AVAILABLE - Directory Project co-ordinator

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Directory Project co-ordinator

The Position

The Albany Chamber of Commerce and Industry (ACCI) is a not-for-profit, member driven organisation providing professional services, cost-effective information and support for businesses in the Lower Great Southern. We believe that our work is a crucial part of sustaining our amazing community. If you like working in a team and finding new ways to support and promote opportunities for businesses then this position may suit you.

We are looking for an energetic and experienced project coordinator keen to work with our team to lead the development and implementation of our existing hard copy and future on-line directory projects. The project coordinator will develop project plans, organise meetings, take notes, manage schedules, and ensure all materials and information are accurate and on target to meet the Directory Projects’ timelines. The role is also essential to assisting other team projects.

There is a fantastic opportunity to work with and learn from the existing person in the position for up to a month should you be available immediately.

Project Coordinator Duties and Responsibilities

  • Lead the development and implementation of the Annual Directory Marketing Plans, with input from the ACCI team

  • Ensure Directory Projects align with set strategy and budget and develop progress reports that inform the team and Board on how well the Directory Marketing Plans are delivering on the intended project outcomes.

  • Work to improve the Directory Projects’ processes to minimise production costs and increase advertising sales, with the Marketing and Promotions Co-Ordinator, Sales Co-ordinator and CEO.

  • Track and analyse project risks and recommend improvements

  • Communicate and manage team goals/project schedules/new information to ensure that the team responsibilities in the project are met and all material is up-to-date

  • Communicate timeline changes and new information to team; tracks project changes and adjust schedules as needed

  • Record minutes and take detailed notes during any project related meetings

  • Keep track of all project-related paperwork; ensure all needed materials are current and properly filed and stored

  • Lead the proofing of all project documentation before going to print

  • Prepare and execute Directory advertising contracts in a timely manner and maintain accurate information in the database (currently Salesforce)

  • Assist the CEO and Finance & Administration Co-Ordinator to tender and manage any external contracts required to deliver the project


Project Coordinator Requirements and Qualifications

  • Previous experience in project management, marketing, and/or Directory production role (hard copy and/or on-line)

  • Excellent written and verbal communication skills

  • Sound computer skills; well-versed in Microsoft Office Suite, strong and thorough knowledge of Excel.

  • Able to work effectively under pressure

  • Flexible and able to multitask on several different aspects of a project or on multiple projects

  • Able to produce quality work with strict deadlines

  • Ability to maintain safe work practices in accordance with legislation and regulatory requirements

  • Prompt, professional and positive manner with a customer service focus

Highly Desirable

  • Tertiary qualification in project management, marketing, communications, business, administration, or related field.

  • Experience with Salesforce and/or Xero

  • Ability to produce on-line graphics and deliver on-line promotions

  • Willingness to be flexible and assist team members to meet team deadlines

 

Your Application

If you see yourself in this role please provide a cover letter stating why you would like, and be suitable for the role. Include a Resume with 2 referees and send to admin@albanycci.com.au

There is no closing date. Applications will be considered as they arrive and the Chamber reserves the right to appoint a suitable candidate immediately.

If you have queries about the role please contact ceo@albanycci.com.au or call Benita on 08 9845 7888.

Confidentiality with regards to your application is guaranteed.

Nicola Edwards